Shareware Super Platinum 8

home *** CD-ROM | disk | FTP | other *** search

/ Shareware Super Platinum 8 / Shareware Super Platinum 8.iso / mac / DATABASE / KEEPC3.ZIP;1 / INSTRUCT.DOC < prev next >

Wrap

Text File | 1993-01-18 | 19.9 KB | 425 lines

KEEPING TRACK (tm) vC.3 Copyright 1992-93 Dennis Drew Copyright Strictly Enforced NOW FEATURING INSTANT ON-LINE REGISTRATION! INFORMATION MANUAL FOLLOWS THIS ORDER FORM Documentation file. Please read this. Use PGUP/PGDN to move through the file. When finished, press ESC to continue with the program. To print out this file, press P and then use PGDN to move through the entire file. It will be printed as you scroll. REGISTRATION FORM (please print clearly) NOTE: Registration for KEEPING TRACK also brings you registered versions of our fantastic AMAZING FILE CABINET database system and the AMAZING ADDRESSER program. You get three programs for the price of one! NAME: __________________________________________________________ COMPANY NAME: __________________________________________________ ADDRESS: _______________________________________________________ CITY: ______________________ STATE: _______ ZIP: _______________ PHONE: (_____)_______-_______ PURCHASE DATE: _____/_____/______ I acquired this program from:___________________________________ Please send: ____ KEEPING TRACK SYSTEM $95 ____ AMAZING ADDRESSER only $25 On a scale of 1-10, I rate this program a: 1 2 3 4 5 6 7 8 9 10 I acknowledge that I have read and agree to the licensing agreement. I request to have my name added to your mailing list for future updates and information. ___________________________________________ ___________________ signed date Please send: ___ 5.25" disks ___ 3.5" disks Enclose your check for $95 (we pay shipping) and mail to: Dennis Drew PO Box 101 Joplin, MO 64802 VISA/MASTERCARD accepted. Outside U.S. please pay by international money order or a check drawn on a U.S. bank. Due to difficulty in processing, no foreign checks, please. WHAT IS KEEPING TRACK? KEEPING TRACK is a very easy-to-use, instant-access information management system. Think of it as a lightning-fast index card system that allows you to locate information by up to ten key words, or alternately by any phrase that exists in the card (ie "Show me all cards that contain the phrase 'insurance'"). KEEPTING TRACK offers two filing methods: free form index card and flat form (consistent information types) database. This provides you with maximum flexibility in your information storage methods. Registered users also gain the additional power of a custom report generator that allows them to perform mathematical calculations on values entered into the card file. Keeping Track allows you to keep track of information without having to build complex files. You can instantly locate any card by entering in a word or phrase from that card. This makes Keeping Track the "friendliest" information tracking system you will ever find. THE COMPANION PROGRAMS Our first program the AMAZING FILE CABINET originally sold for $95. When we wrote KEEPING TRACK, we soon realized that these two programs belonged together. Then to add to the bundle, we also decided to include our ADDRESSER, as well as build a lot more power into that package. So here we have the KEEPING TRACK trio. But do you use KEEPING TRACK or the AMAZING FILE CABINET for your data? If your data takes the form of an index card type system in which all the data can fit on one screen, you want to use KEEPING TRACK. If your data requires more space than one screen, use AFC. If you wish to perform calculations on any field in your database, you need to use AFC. Keeping Track will perform calculations only on the ten calculation fields at the bottom of each "card". If you need to perform calculations on calculations as well as running totals, you need to use AFC rather than Keeping Track. Bottom line, Keeping Track is the "quick and dirty" system that acts like an index card system on caffeine. ACR however, is a more complex but much more versatile system that acts like a large index card system on steroids. Keeping Track is easier to use but less powerful. ACR requires more planning in the design stages but offers you much more power. The choice is yours. Thank you for examining our software! ==================== The following abbreviated manual is to enable you to understand the concepts behind the KEEPING TRACK series of programs. You may obtain the detailed manuals by registration and gain a greater understanding of the programs. KEEPING TRACK THE INFORMATION MANAGEMENT SYSTEM ON CAFFEINE This package contains three programs: KEEPING TRACK Index card system AMAZING FILE CABINET Filing system AMAZING ADDRESSER Mailing list system Brought to you by Drew Software KEEPING TRAC, AMAZING FILE CABINET and AMAZING ADDRESSER are TM Dennis Drew. Copyright 1985-93 Dennis Drew. All rights reserved. Copyright strictly enforced. Database is a term which means "a collection of related information". All of us use databases in our everyday lives. Every time you open a telephone book or use an index card file, you are using a database. The KEEPING TRACK system contains three databases: * KEEPING TRACK allows you to track all that random information you've been needing to access, but didn't know how. It is an "index card on caffeine". There is no prior formatting of forms, no essential entry methods. Just type and save. Search for information by any word on the card, quickly and easily. Or, if you prefer, use its "consistent" form to keep track of club membership rosters, inventory lists and more. * AMAZING FILE CABINET. Literally a computerized file cabinet. Store and access information instantly. Performs extensive mathematical calculations and totals, perform custom report generation and produce reports with specifically ordered information. * AMAZING ADDRESSER just does one thing, but it does it very well: it keeps track of mailing lists. You can use this program to print mailing lables or to envelopes. You can print single or three- across labels as well as feed forms manually or automatically. It does its job very well and very quickly. It is, as the name implies, amazingly easy to use. The Keeping Track trio of programs works on MS-DOS/PC-DOS based compatibles with at least 256K RAM, hard disk drive (preferred) DOS 2.0 or above and a printer (optional). It works on all monitors. TERMS YOU NEED TO KNOW There are three terms you need to know to use this system: FILE/FILE NAME: A file is a collection of related information. If you have an address book, it is a file of names and addresses you need. Files are referred to by file names. RECORD: A record is one set of information in a file. FIELD: A field is one piece of information within a record. KEEPING TRACK FREE FORM DATABASE The program for which this trio is named, KEEPING TRACK, is the equivalent of an index card system on turbo. There is no prior planning required, no formatting to be done. Just name the file and start typing in information. Cards do not have to be similar in format, content, or any manner whatsoever. The reason for this is that KEEPING TRACK searches for information by string search method, which means that it will be able to locate any "string" of characters on the card. So if you're looking for "dog", the system will show you cards which contain DOG, HOT DOG, DOGMA etc. The advantage is that you can store information in any fashion you wish. This makes Keeping Track wonderful for assembling notes from college classes, files on friends along with addresses and phone numbers, research papers and more. Any time you need to KEEP TRACK of basic random-format information, KEEPING TRACK is the program that you need. In order to use KEEPING TRACK, perform the following steps in this order: 1. Specify a FILE NAME. 2. Perform card entry 3. Define a report 4. Generate a report Note: If you plan on using "formatted" data (ie that bearing similar size, context and manner), use the TEMPLATE function PRIOR to entering any cards. KEYWORDS section. This is where you enter words that are of particular interest to this card. It is possible to perform searches by keywords only, which will eliminate examination of all other information on the card. NUMERICAL VALUES. This is where you enter information intended for calculation purposes. Only numbers contained in the Numerical Values section may be used in math calculations in the report generator area. FIND INFORMATION You may enter any word or phrase (string) which you wish to find, and the system will show you any card which contains that word or phrase. PRINT CARD This is a "quick and dirty" print function when you just want to print out all the information on an individual card. This is not intended as the primary printing method of the system; use the report generator for more detailed reports. TEMPLATE CREATOR There are two types of data in Keeping Track: free form and flat file. The free form is the one we have discussed thus far: you may enter data any way you wish, with no prior planning or formatting. The flat file database is one where your data will be identical in concept from card to card. The flat file database must have a template, which indicates to the system how the data will be entered on the card. This is used to design a "form" for the flat file type of card. REPORT GENERATOR This is the most "complex" part of the system, but it should take minimal time for you to understand how it works. The report generator is really a very simple programming language. You indicate to the system how you want the report to look by giving it simple commands and it then follows those commands to generate your report. A report must be "created" before you can print it. The advantage is that you can design your report to print just about anything you want it to print. You will need to experiment with the different commands to gain a full understanding of them. The registered version contains a complete command explanation section. WHAT IS THE AMAZING ADDRESSER? This is a fast, basic, very easy to use addressing system. Unlike many addressing systems, this program allows you to address either labels or envelopes. You can sort your list by name, city or zip code. You can print your return address along with your envelopes, or leave it off. The AMAZING ADDRESSER is for those people who need a mailing system but don't want to pay a fortune for it, or read through endless manuals just to be able to print a label. You will most likely be able to use this program within the first 15 minutes of loading it on your computer (and despite having heard this from other manufacturers who don't live up to it, this is an honest claim)! The AMAZING ADDDRESSER is very easy to use. WHAT IS THE AMAZING FILE CABINET? A database is a program that allows you to store various kinds of information, just as you would in a filing cabinet. This program allows you to store any kind of information you wish. You design your own reports and EFC prints them either to screen or paper. Perform math calculations automatically. This is a terrific program for keeping track of those club membership lists, sales calls, basic inventories, and much more. The AMAZING File Cabinet is easy to use, versatile and fast. You'll be putting together your first database within the first 30 minutes of opening the program. The AMAZING FILE CABINET is a very easy to use "flat-file database" system. This means that you can store just about any information that you want to store. There are many programs that do this. Why then did we produce AMAZFILE? For several reasons: 1. Most databases are very complex, time consuming, and difficult to understand. AMAZFILE is straight forward, has relatively few commands, and once you have taken a small amount of effort to get used to the system, is very easy to set up and use. 2. AMAZFILE is set up just like a filing cabinet, using file names, records, and fields. The principles therefore are easy to understand. 3. AMAZFILE follows the command format of our other programs. Therefore people who are using our other AMAZING programs do not have to learn brand new commands. 4. Our clients like our support. We're only a phone call away. Many "big" companies charge for phone support or don't have a support line at all. We think support is the name of the game. Our clients agree. HOW DO YOU USE AMAZFILE? Basically, AMAZFILE is set up in a FILE/RECORDS/FIELDS type format. A "database" is a collection of similar information. This information is kept in a FILE. This file contains RECORDS, which are comprised of FIELDS. For example, an ADDRESS FILE will contain RECORDS of individual addresses. Those addresses are comprised of FIELDS (name, address, city, state, zip). AMAZFILE uses a COMMAND STRUCTURE form of reporting. First create your database. Then design your report (lay it out on a sheet of report layout paper first. It's easier that way). Once the data is entered, you may print your reports. Very easy. One database may have several report structures available. The possibilities are endless. AMAZFILE has calculated fields as well, so you can get it to perform math for you. DO NOT LET THE APPARENT COMPLEXITY OF AMAZFILE SCARE YOU. Examine the sample files. Read the screens. Pay attention to what the computer tells you. You should quickly get the hang of it. The shareware version is intended so that you can examine the system and work with some basic data files of your own creation. Remember that the manual (which comes with the registered version) will provide you with greater understanding of the program so that you can expand your usage of the Amazing File Cabinet. Also, remember that when you register you receive the KEEPING TRACK and AMAZING ADDRESSER programs as well-- three programs for the price of one! In order to use AFC, perform the following steps in this order: 1. CREATE FILE LAYOUT. This is where you specify the KIND of data you wish to store, including data field names, type of fields, length of fields, ets. 2. ENTER DATA. 3. CREATE REPORT FORM. This is where you define the layout of a report. 4. PRINT A REPORT to obtain finished information. REPORT GENERATOR This is the most "complex" part of the system, but it should take minimal time for you to understand how it works. The report generator is really a very simple programming language. You indicate to the system how you want the report to look by giving it simple commands and it then follows those commands to generate your report. A report must be "created" before you can print it. The advantage is that you can design your report to print just about anything you want it to print. You will need to experiment with the different commands to gain a full understanding of them. The registered version contains a complete command explanation section. end of abbreviated instruction manual ==================== Please read the following: IMPORTANT: HOW TO OBTAIN THE INSTRUCTION MANUAL Our programs are very easy to use. You do not need an instruction manual to operate them. However, the manual allows you to gain greater benefit from this program. To get the manual, you must REGISTER with us. We depend on your registration fee to continue operation. Registration brings you: 1. Instruction manual. 2. Call-in telephone support. 3. Places you on our mailing list for notification of future updates. 4. Usually brings you a more advanced version of the program. We will support you if you register; absolutely no support will be given to non-registered users. USER REGISTRATION AND LICENSE AGREEMENT ARTICLE 1. ACCEPTANCE. In registering for our programs, the user agrees to abide by all articles and restrictions of this license. It is the responsibility of the purchaser to note the items of this license, and decide upon agreeability of its terms prior to the registration of the program. ARTICLE 2. LICENSING. This program is licensed, not sold. As such, the user/ purchaser has the right to use the program on a day-to-day basis, but recognizes the ownership of the program and all materials as belonging to Dennis Drew. ARTICLE 3. COPYING AND MULTI-USER. This program is USER SUPPORTED. You are encouraged to copy the SHAREWARE diskette and give it to your friends and acquaintences. You may use this program freely and distribute it as you wish. However, the following restrictions do apply: 1. You may not charge a fee for this program, other than for the cost of duplication. 2. You may not alter the program or supporting items in any manner, may not add to or remove items from the disk. 3. You may not copy or reproduce in any way the instruction manual that is available for this program. The instruction manual is provided to REGISTERED USERS ONLY. Copying of this manual in any form is strictly forbidden. If several copies of the manual are required, then a discount is provided on request. 4. Shareware companies must obtain a distribution license from the author. ARTICLE 4. WARRANTY AND LIABILITY. It is the responsibility of the purchaser to decide upon usability and application of this program to his/her particular needs. Every effort has been made to insure the accuracy and reliability of this program. However, since the success of this program relies a great deal upon individual use and dedication to the use thereof, and the fact that this program is user copiable (thus limiting our control over what the end-user receives), We will not be held responsible for any results obtained from the direct or indirect use of this program nor does this program comply to the laws of merchantability of any state. ARTICLE 5. TERMINATION. If the user/purchaser breaks any article of this agreement, all items pertaining to the program shall be returned to the publisher. This will not exclude any additional punitive damages incurred according to national and civil laws. ARTICLE 6. CUSTOMER SUPPORT. We are eager to support our customers. Technical assistance is available to REGISTERED USERS ONLY by calling (417)781-4248 Monday through Friday during the hours of 9am to 5pm. If your diskette is damaged in any way, return it to us along with $10.00 to cover cost of replacement. We will rush you a new diskette. It is recognized that the purchaser is already bound by the terms of the LICENSING AGREEMENT enclosed with this package. This registration form serves two purposes: 1. To emphasize agreement with the terms of the license. 2. To allow us to provide you with timely updates and information. Thank you for registering!